Documents Required to Incorporate a BVI Company: Detailed Checklist

Hello, I hope you are doing great. In this article, we'll cover all the mandatory documents that you are required to collect and organize in order to register your company in the British Virgin Islands (BVI). This blog will be your ultimate guide to starting off your offshore company journey in the BVI, so I recommend you read till the end.

There are two primary situations in every company's incorporation in the BVI. In the first situation, let's understand all the documents required if the holding entity of your BVI company is an individual or group of individuals. In the second situation, let's understand the document sets required in case the holding entity of your BVI company is an organization.

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Situation 1: If the Holding entity is an Individual(s)

Part A: Proof of Identity

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If the holding entity of BVI Company is an individual, then the individual's proof of identity and a professional resume documents is required for your BVI company registration. — Proof of identity document and a professional resume if the holding entity of BVI Company is an individual is required for your BVI company formation.

Now, let's go through the set of documents that one needs to provide for their BVI company's incorporation. In the very first situation, if your BVI company is owned by an individual or group of individuals, then you will need to provide proof of identity documents as well as proof of address documents for all the directors and shareholders.

Under proof of identity, a scanned copy of the certified true copy of the passport is required. A certified true copy is a copy of a document that is stamped and signed as a true copy of the original by a person, such as a notary public, lawyer, or commissioner, who is allowed to make declarations. In addition to this, you will also need to provide a comprehensive curriculum vitae (C.V.), résumé, or LinkedIn profile. Please note that these two documents must be provided for every director and shareholder of your BVI company.

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Part B: Proof of Address

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If the holding entity of BVI company is an individual, then the individual's any one of proof of address documents is required for your BVI company incorporation. — Proof of address documents, if the holding entity of BVI company is an individual is required for your BVI company registration.

Under proof of address, you will need to provide one of the scanned copies of a bank reference, bank statement, utility bill, or driver's license. This document must be the latest and not older than 2 months. This document should clearly show the holder's full name along with a physical address written in English. P.O. Box addresses in these documents are not accepted. Just like proof of identity documents, this proof of address document must be provided for every director and shareholder. That's everything you need if your BVI company is to be held by individuals or a group of individuals. But what if your BVI company is to be held by an organization or entity? Let's understand the documents required in this second situation.

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Situation 2: If the Holding entity is an Organization(s)

Part A: Company Documents

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If the holding entity of BVI company is an organisation, holding company's documents such as certificate of incorporation, memorandum of association, articles of association, register of directors, register of shareholders or UBOs, extract of company's details from the registrar is required for your BVI company incorporation. — Holding company documents required if the holding entity of BVI company is an organisation

You will need to provide the following documents for the holding company: a certificate of incorporation, a memorandum and articles of association or constitution, a register of directors, a register of shareholders or ultimate beneficial owners, and an extract of the company’s details from the Registrar of Companies, which can include any of the details relating to your holding company, such as a business profile, a certificate of incorporation, or a certificate of good standing. If any of these documents have validity, then they have to be valid for 6 months.

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Part B: Members’ Documents

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If the holding entity of BVI company is an organisation, proof of identity and proof of address documents of all directors, shareholders, UBOs, contact persons are required for company formation. — Members' documents required if the holding entity of your BVI company is an organisation

In addition to these company documents, all members of the corporation, including directors, shareholders, ultimate beneficial owners (UBOs), and contact persons, must provide identity and address proofs, as we discussed in detail previously.

Please note that this guide should provide you with a comprehensive overview of the documents required. But at times, the BVI registrar might ask for some additional documents and you will need to comply by submitting the required further information or documents.

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Summary Chart:

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A chart that depicts the documents required to incorporate a offshore company in the BVI when the holding entity is an individual or organizaiton.

This chart should give you a clear view of the document requirements. Providing proof of identity and proof of address documents of the directors and shareholders is mandatory in both cases of who is holding your BVI company, be it individuals or an organization. But in the case of an organization, in addition to providing these, you will also need to provide the holding company's documents as well.

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Conclusion

So, yeah, that brings us to the end. If you have any doubts or queries, please feel free to reach out to us in the comments section or email us at hello@vepapu.com so that we can try helping you out if you are stuck anywhere in the process.

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Before getting started, if you are looking to incorporate your company in the British Virgin Islands, let us handle all the complexities for you. Our packages will cover everything you need to set up and start running your BVI company. We will be very quick with the process and affordable at the same time, with zero hidden charges. Do not forget to subscribe to our newsletter so that you don't miss any of the fresh updates on the world of offshore companies and international businesses